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Denver Public Schools

“WorkForce Software has allowed Denver Public Schools to implement pay policy changes that make us more efficient and effective and has greatly improved the user experience for our employees.”

Denver Public Schools

Largest School District in Colorado Reduces Payroll Processing Time From 15 to 3 Days with the WorkForce Suite

Located in Denver, Colorado, Denver Public Schools (DPS) is one of the fastest growing urban school districts in the nation with a current enrollment of more than 92,000 students and employing more than 15,000 staff.

The Challenge

Denver Public Schools’ disparate and decades-old time and attendance processes overwhelmed the growing district and its workforce of more than 15,000 employees. These outdated systems required an average of 15 days to process more than 10,000 paper timesheets per month, causing calculations to be vulnerable to costly errors.

The Solution

As the largest school district in the state, Denver Public Schools’ number one priority was finding a modern time and attendance system to support their growing needs. Since implementing the WorkForce Suite, DPS’s entire workforce has enjoyed the simplicity, efficiency, and time savings of the solution’s time and attendance capabilities and absence compliance tracker.

The Outcomes

Payroll Made Easy
Previously a 15-day process involving more than 10,000 timesheets, DPS’s digital payroll system is now easy and painless, taking on average three days to complete. The time savings and reliability of the WorkForce Suite allow DPS to reduce the need for off-cycle payments and pay their employees on a semi-monthly basis.

Focused Employees
DPS employees can now record their hours and request time off on their schedule with user-friendly self-service technology. Employees can easily access transparent pay calculations and no longer have to play a guessing game before payroll is processed. With fewer administrative headaches, employees can focus their time and resources on what matters most — the students.

Automated Time-Off Requests
Working for one of the fastest-growing urban school districts in the nation, DPS employees appreciate how simple it is to request time off with the WorkForce Suite. From anywhere, employees can submit requests directly to their supervisors. Supervisors can quickly process requests and serve their employees with notifications and automated time-off approvals.

15,000+

Users

10,000

Manual Timesheets Eliminated

12

Days Saved in Payroll Processing

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