by Roger A. Smith,
CPP & Payroll Consultant
Constructive Receipt
Employees’ paychecks are mailed from the corporate office on Tuesday for a Thursday payday. Because of a disaster in the area no mail will be delivered until Saturday, when the employees are not at work. So the employees can get paid during this week, the employer wires cash wages to the employees which they receive on Friday. The checks arrive at the office on Saturday. The checks are shredded and the stubs given to the employees on Monday. When are the wages considered paid?
- Thursday
- Friday
- Saturday
- Monday
[more]
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Welcome to The Workforce Chronicle
In this issue of The Workforce Chronicle, we'll discuss the six steps that can help you deal with a payroll crisis. Also, the Payroll Prof defines and tells you how to correctly determine “constructive receipt” in payroll.
Congratulations to Kris Codron from Lewis & Clark College and Karin Stinar from North Dakota University System for winning a copy of the BLR Special Report on FLSA Overtime: Making Your Way Through the Exempt/Nonexempt Minefield.
Featured Article
Six Steps to Crisis Management
Let’s say your organization manually tracks time and attendance for each employee. “Manual” suggests a long paper trail beginning with the employee writing down hours, then the manager reviewing the hours, and then a payroll clerk entering those hours into the payroll system. Not only is this is a green-unfriendly process, but it is also a time consuming and potentially inaccurate process. When tasks and processes are manual, there is a greater chance for error. In the world of payroll, the errors may be overtime calculations, incentive calculations, or data entered incorrectly.
When a major issue occurs, or crisis if you will, there are six basic steps to follow:
- Identify the extent of the issue
- Identify the team that will resolve the issue
- Communicate to everyone it affects as well as executives
- Resolve the issue
- Communicate the solution
- Identify how to prevent it from happening again
COMPLETE ARTICLE
Articles & Insights
Overtime suit moves forward
U.S. District Judge Thomas I. Vanaskie denied a request by attorneys representing Lackawanna County asking that the lawsuit filed by 10 Lackawanna County Prison corrections officers be dismissed because they did not address their grievances through their union’s collective-bargaining agreement. The judge ruled Friday that the union’s collective-bargaining agreement doesn’t preclude employees from filing a Fair Labor Standards Act lawsuit. [more]
San Luis Obispo settles police suit over suiting up in protective gear
City agrees to pay officers for the time it takes to get in and out of specialized equipment; annual cost is $24,000. The city of San Luis Obispo has settled a “donning and doffing” lawsuit with its police union for $55,000 in back pay and legal fees, and it will allow officers 10 minutes of paid time during each shift to put on and take off protective gear.
[more]
WorkForce Software in the News
ROI Case Study
By Nucleus Research
Ohio University
Customer Since: 2002
Industry: Higher Education
Employees: 7,700
ROI: 430%
Payback: 3 months
Deploying WorkForce Software’s EmpCenter Helped Ohio University to maintain the cost competiveness of its academic offering by improving employee productivity and reducing the size of its payroll staff.
COMPLETE CASE STUDY
EmpCenter Compliance
Regulatory Compliance with EmpCenter
Compliance with state and federal regulations, including FLSA, FMLA and SOX, has become more complex and more difficult to manage. At the same time, there is a high-cost of legal action resulting from non-compliance. A recent survey shows 73-percent of the employers polled rated their ability to manage compliance good to excellent, but Department of Labor audits and other research shows 48 to 75-percent of employers are not compliant with some or all of these regulations.
Many employers believe they are in compliance simply because they have a time and attendance software system—this is a common misconception. The software must be set up with the proper processes and calculations to control and automate compliance—this can be achieved with Workforce Software’s EmpCenter system. In addition, WorkForce consultants have the expertise to help employers automate compliance and best practices to ensure success.
At the heart of EmpCenter is a powerful rules engine that monitors and controls compliance for every time-keeping, paid time-off request, pay-related interaction between the employee and the employer.
Contact WorkForce Software for more information at info@workforcesoftware.com.
Webinars
Events
Stop by to see WorkForce Software at the following 2008 Conferences.
- CUPA-HR Southern
North Charleston, SC
June 8 – 11, 2008
Booth #312
- Georgia Municipal Association
Savannah International Trade & Convention Center
June 21 – 22, 2008
Booth #243
- APA's Leadership Forum
Washington, DC
August 13 – 15, 2008
- 20th Annual Northwest Regional Payroll Conference
Lynnwood Convention Center
Lynnwood, Washington
September 18, 2008
- CUPA-HR National Conference & Expo 2008
Adam's Mark Hotel
St. Louis, Missouri
October 12 – 15, 2008
Booth #303
- HR Technology 2008 Conference
McCormick Place
Chicago
October 15 – 16, 2008
Booth #646
- ASBO International
Denver Convention Center
November 7 – 10, 2008
Booth #720
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