Absence & Leave Management
Manage every aspect of employee leaves, including national, state/provincial, union, and corporate policies, in a single tool. EmpCenter® Absence Compliance Tracker (ACT) is a complete leave management software solution, with features that help you:
- Simplify determinations by following a simple questionnaire that shows exactly which laws and policies apply to a leave request
- Streamline case management with the help of case steps, due dates, and documents, all stored in one secure location
- Keep current with changing laws through our unique Compliance Portal and receive regulatory updates automatically for the hundreds of local leave laws in the U.S. and Canada including the FMLA
- Improve communications about absence management, fostering a more transparent, positive, and employee-centric culture
How It Works: Absence Compliance Tracker
“We run thin administratively on purpose, so any time we can adjust our efforts in ways that return more to the university… it just makes sense.”
Streamline and simplify compliance
Federal regulations such as the U.S. Family and Medical Leave Act (FMLA), as well as geo-specific state/provincial laws and corporate and union policies, often have overlapping eligibility rules, accruals, and notice requirements. These nuances increase absence management complexity and administration, particularly for employers operating in multiple geographies. ACT’s broad and deep coverage of these regulations allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing costs, while also freeing your HR team to focus on higher priority responsibilities.
Centralize hundreds of absence laws
FMLA software isn’t enough. In the U.S. alone, there are over 400 state-specific leave laws—on top of federal regulations—and the list is growing. Canadian employers face a similar picture, with distinct labor regulations in each province and territory. To help employers keep pace with legislative changes, ACT leave management software offers a unique regulatory update service that dramatically eases the process of adapting to new or amended regulations. Subscribers receive ongoing updates to ACT’s rules based on changes to the covered laws, eliminating concerns about being out of compliance each time a new rule goes into effect.
Reduce absence-related costs
HR departments often err on the side of caution when they’re unable to confidently determine eligibility—leading to excessive and unearned time off. ACT employee absence tracker eliminates this uncertainty and standardizes leave type determination. Employees (or HR administrators) need only answer a brief online questionnaire. ACT then compares the answers to its regulatory database and provides clear, consistent, fact-based guidance. ACT’s case management workflows simplify communication and document management, as well, and automatically alerts all parties of upcoming or overdue tasks—which is especially helpful for organizations with hundreds of open cases.
Manage employee return-to-work schedules
Our robust leave management software also includes return-to-work guidelines to help HR plan fair, realistic return schedules. With descriptions of illnesses and injuries—including known causes, established treatments, duration factors, and medical codes—ACT’s medical guidelines help HR plan ahead more effectively and maintain productivity while employees are out. A comprehensive and secure workflow also ensures that the right documents and forms, such as medical certifications, are transmitted electronically—and securely—between the employee and HR.
Automate intermittent and reduced-schedule leaves
Numerous regulations allow employees to take leave intermittently or through a reduced schedule, and this is among the largest administrative challenges for heavily burdened managers and HR teams. A sophisticated employee absence tracker, ACT records all intermittent leave hours with precision and provides real-time reporting around how those absences affect the employee’s accrual balances and work schedule. As leave management software, ACT automates these processes, simplifies leave management, and allows HR professionals to focus on employees’ needs.
Improve the employee experience
Many employees complain that the absence management experience is cumbersome and confusing. They’re not sure how to formally request leave, how much time they are legally allowed to take, or even when they must return to work. ACT improves the experience for everyone involved, creating greater transparency between the employee and the manager while also maintaining a documented paper trail throughout the process—dramatically reducing the potential for miscommunication around employee leaves.
Compliance Regulations: Update 2016
One of the biggest challenges for human resources professionals is keeping up with compliance regulations.
See it in Action!
To see how our solution can help you improve business outcomes, request a personalized demo.