EmpCenter® Absence Compliance Tracker
Comply with leave regulations & reduce absence costs
Manage every aspect of employee leaves, including national, state/provincial, union, and corporate policies, in a single cloud-based solution: EmpCenter Absence Compliance Tracker (ACT).
EmpCenter ACT, part of our comprehensive suite of workforce management tools, automates absence management from the initial request to the employee’s return from leave, eliminating manual work and streamlining the process for your organization. Compliance with national and state/provincial laws is automated at each step along the way, eliminating one of the most common headaches for HR departments—and dramatically reducing organizational risk.
An easy-to-use, cloud-based solution, EmpCenter ACT delivers a wide range of benefits:
Streamline compliance with overlapping policies and regulations
Federal regulations such as the U.S. Family and Medical Leave Act (FMLA), as well as geo-specific state/provincial laws and corporate and union policies, often have overlapping eligibility rules, accruals, and notice requirements. These complexities can easily monopolize HR’s time, particularly for employers operating in multiple geographies.
EmpCenter ACT’s broad and deep coverage of these regulations allows your organization to automate laws and policies in a single solution—simplifying compliance and reducing absence-related costs.
Keep current with regulatory changes
No matter where your employees work, you are probably confronted by more regulations than in years past. In the U.S. alone, there are over 400 state-specific leave regulations on top of the federal FMLA, and new and augmented laws come into force each year. Canadian employers face a similar picture, with distinct regulations in each province and territory. The Ontario Employment Standards Act and Quebec’s ACT Respecting Labour Standards are prominent examples, and both establish several leave entitlements for covered employees.
To help employers keep pace with the historic rate of change in leave legislation, ACT offers a unique regulatory update service that dramatically eases the process of adapting to new or amended regulations. Subscribers to this service receive ongoing updates to ACT’s rules based on changes to the covered laws, helping your business remain fully automated and compliant without missing a beat.
Reduce absence costs
HR departments often err on the side of caution when they’re unable to confidently determine whether an employee is eligible for leave—resulting in excessive and unearned time off. EmpCenter ACT eliminates this uncertainty and standardizes leave-type determination. Employees (or your HR administrators) simply answer a brief online questionnaire about the reason for the leave request. ACT then compares the answers to its regulatory database and provides clear, consistent, and fact-based guidance—helping HR quickly determine the type of leave that must be granted. A comprehensive and secure workflow ensures that the right documents and forms, such as medical certifications, are transmitted electronically between the employee and HR. All of these capabilities work in concert, allowing your HR team to spend their time on activities that move the business forward.
Manage the entire leave lifecycle
Once the eligible laws and policies for a leave request are determined, ACT’s robust case management functionality helps your business track that leave of absence through to the employee’s return to work. A secure case record automatically generates the timeline of events, including due dates and required documents, ACT automatically alerts all parties of upcoming or overdue tasks. With this secure record, all aspects of the leave case—including contact details, required and completed documents, and accrual balances—can be reviewed at a moment’s glance.
Automate intermittent and reduced-schedule leave
Numerous absence regulations allow employees to take leave intermittently or through a reduced schedule, and this is among the largest administrative challenges for heavily-burdened managers and HR teams. ACT tracks intermittent leave hours with precision and provides real-time reporting around how those absences affect the employee’s accrual balances and work schedule.
Improve the employee experience
Many employees complain that the leave of absence experience is cumbersome and confusing. They’re not sure how to formally request a leave of absence, how much time they are legally allowed to take, or even when they must return to work. EmpCenter ACT improves the experience for everyone involved, creating greater transparency between the employee and the manager while also maintaining a documented paper trail throughout the process—minimizing the potential for miscommunication around leave requests and open leave cases.
Understand the impacts of absence
EmpCenter ACT’s standard reports demonstrate how employee absence is impacting your organization’s bottom-line, putting strategic insights at your fingertips. When combined with EmpCenter Analytics, absence data can be seamlessly co-mingled with other workforce and productivity metrics to show how employee leaves are affecting the bottom line, and what you can do to reduce that impact.
A complete absence management solution, EmpCenter ACT can be integrated with your existing time & attendance and scheduling systems or delivered as part of a broader EmpCenter workforce management suite. To learn more about how EmpCenter ACT can streamline leave management for your organization, request a personalized demonstration.