EmpCenter® Absence Compliance Tracker
A compliance solution for FMLA and state leave laws
Manage every aspect of your diverse employee leaves, including federal, state/provincial, union, and corporate policies in a single solution – EmpCenter Absence Compliance Tracker (ACT).
EmpCenter ACT – an integrated part of the EmpCenter workforce management suite – completely automates absence management from the initial request to the employee’s return from leave, eliminating manual work and streamlining the process for organization. Compliance with federal and state/provincial laws is automated at each step of the process, eliminating a major headache for HR departments.
An easy-to-use, web-based solution, ACT delivers a wide range of strategic benefits:
Comply with ALL policies & regulations
Federal regulations such as the Family and Medical Leave Act (FMLA) and Military Leave, state/provincial laws, corporate policies, and union policies often have overlapping eligibility rules, accruals, and notice requirements… complexities that can monopolize HR’s time and increase the risk of non-compliance.
ACT addresses all leave types that affect your organization in a single solution – simplifying compliance and maximizing your return on investment.
Keep current with regulatory changes
The FMLA places a major challenge on US-based employers by guaranteeing time off in a variety of circumstances. Compliance with the 300+ state leave regulations is just as important, but often overlooked, introducing more opportunities for fines and litigation. New legislation is being introduced at a historic pace and strapped HR departments are struggling to keep pace with the changes. To ensure compliance in this dynamic environment, EmpCenter ACT offers a unique Leave Regulation Update Service. With our update service, WorkForce Software’s team of compliance experts monitors for new and changed legislation and then automatically pushes updates to our absence regulation database ahead of the effective date of the new legislation. Through this service, your organization ensures compliance without missing a beat.
Reduce the costs of leave administration
When HR can’t confidently determine whether an employee is eligible for leave, they often err on the side of caution and grant excessive and unearned time off. ACT eliminates this uncertainty and standardizes leave type determination. Employees (or your HR administrators) answer a simple online questionnaire about the reason for leave. ACT then compares the answers to its regulatory database and provides clear, consistent, and fact-based guidance – helping HR quickly determine what type of leave must be granted. A comprehensive and HIPAA-secure workflow ensures the right documents and forms such as medical certifications are transmitted electronically between the employee and HR. All of these capabilities work in concert, leaving HR more time to spend on activities that move the business forward.
Automate intermittent and reduced schedule leave
The FMLA allows employees to take leave intermittently or through a reduced schedule, and this is among the largest administrative challenges for heavily-burdened managers and HR teams. ACT tracks intermittent leave hours with precision, and provides real-time reporting into how those absences affect the employee’s accrual balances and work schedule.
Understand the impacts of absence
EmpCenter ACT’s standard reports highlight how absence is impacting your organization’s bottom-line, putting strategic insights at your fingertips. When combined with EmpCenter Analytics, absence data can be seamlessly co-mingled with other workforce and productivity metrics to show how employee leaves are affecting the bottom-line, and what you can do to reduce that impact.
A complete absence management solution, ACT can be integrated with your existing time & attendance and scheduling systems, or delivered as part of a broader EmpCenter workforce management suite.